Table of Contents

The following Help Topics are available:

Searching by Name

Limiting Searches

Searching by Business Type

Searching by Phone Index

Searching by Address Index

Counting

Dialing

Printing

Exporting to Disk

Selecting Databases

Importing to other applications

User Preferences

Click on ToolBar Button for information:

Technical Support

UnInstalling PhoneDisc


Searching by Name

Enter names in the Last, First, M. order.  Keep in mind that not everyone uses full names and/or initials. Also, remember that a name such as Robert may be listed under Bob, William, Bill etc.  Its usually best to enter the last name and a first initial.  Then, use the Limit feature to narrow the search to a city, street etc.  Business names may be abbreviated (for example, Association may be listed as Assoc.)

PhoneDisc directories with residential data contain a built-in, alternate name cross reference.  For instance, the last name SEGEL will be cross referenced to SEGAL, SIEGAL, SIGEL, etc. You can scroll to the list of cross reference entries for a particular name by typing the last name followed by a comma only. To switch to an alternate spelling, double click on the cross reference entry you want from the list.


Limiting Searches

This feature allows you to LIMIT name and business type searches to include only listings in/on a given street, city, state, ZIP code, house number or area code.  You dont need to know the complete spelling of the persons name or street address when using Limit.  For example, if you know only that the persons name begins with TOUN and lives on a street beginning with BROOK, the limit feature will instantly find all individuals matching these criteria.

Select Limit by using the Limit menu, or by pressing the Limit tool bar button [image].  Use the Tab key or mouse to position the cursor in the desired field.  Enter a few letters of the street, city, etc.  Usually, there is no need to spell out the entire name, just a few letters will do.  If required, you can limit by several different fields.  However, it is usually best to start with one say the street, and add others only when necessary.  Limiting to the first few characters of the street name is usually the best way to start.  The state code can also be useful.

Amount of Name to Include

The Limit feature only includes listings which start with the highligthed portion of the name at the bottom of the Limit dialog.  For example, if SMITH, J is highlighted, all names starting with SMITH, J will be used. You can use the mouse to increase or decrease the amount of name to include.  If you shorten the above example to SMITH, all names starting with SMITH will be used.

To include all names in the database, un highlight the entire name.  Searching the entire database using will slow.   Use the address index if you need to search only by address.

Multiple Limits

When limiting, you can include several alternate streets, cities, states, etc. on one line by separating them with commas.  For example, including VA, MD, DC, DE on the state code line will include all listings that match the name and are located in any of the listed states.

Negative Limits

The negative limit feature can be used to exclude a city, state, street etc. from your search.  For example, you may wish to find an individual on 55th street, but NOT on 55th street in New York.  You can accomplish this by including 55th as the street, and excluding the city of New York.  Use a minus sign to exclude: as in -NEW YORK.

Within Name Limit

The Within Name limit allows you to limit to any text within a name.  You can use Within Name to find all law firms with a JONES somewhere in the name, or all hardware stores with True Value in the name.

Wild Cards and String Search

The ? can be used as a wild card character anywhere in your input.  For example H?T will find HAT and HIT. Note that an ending ? is always unnecessary because PhoneDisc always includes everything that you type.  In addition, beginning the text with a ! specifies that the text can be located anywhere in the field.  For example, by entering !OAK in the street field, PhoneDisc will find streets named Fallen Oak, Twelve Oaks, Oak St., etc.  When in the Within Name limit, you are automatically in this mode.


Searching by Business Type

This index allows you to find specific business types, such as auto dealers, hotels etc.  Combined with the Limit feature, this index allows you to find all hotels in a particular city, for example.

Not all PhoneDisc directories include a business type index.  If one is available, it will be included in the Index menu.  To bring up the business index window, choose Business Type from the Index menu, or press the Busn toolbar button. PhoneDisc will automatically position the type of business index to the category of the currently selected listing.

Specifying the Business Type

You can specify the business type either by typing its SIC (Standard Industrial Classification) numeric code, or by typing any word of the textual description.  Select the desired category and press the Display button or double click the desired selection to see all businesses in the category.

You can then use the Limit feature to limit your business type search to a particular city, street, state, house number, or area code.  The Within Name limit can be used to find businesses which contain a specified text string, for example FORD in the auto dealer category.

Printing out the list of categories

If you need a hardcopy list of the categories displayed in the window, you can print one by pressing the right mouse button and choosing Print SIC list, or pressing F2.

Scrolling / Jumping to related categories

PhoneDisc makes it easy to check related business type categories. If you are in the alphabetic section of the index, you scroll to the numeric section to see related categories (related business types are grouped together numerically).  When in the numeric section, you can scroll to the alpha section to see alphabetically related categories.  To quickly scroll to the related section, press the right mouse button and choose the Scroll... choice.


Searching by Phone Index

This option allows you to find an address and name, using just a phone number. This option is useful in verifying phone numbers on employement applications.

Not all PhoneDisc CD-ROM's have a telephone number index.  If yours does you will see a Phone button included with the index buttons.  If you do not have a Phone index button, see the section on Non-Indexed Phone Number Searching below.

Typing in a Phone Number

To search a specific number, simply type it in.  If the number is found, the name(s) and address belonging to that number are automatically listed.  The Exchange display located above the list of numbers will show you the city and state where the phone number's central office is located. The Exchange display will work even if the number was not listed.

Determining if a Phone Number is Shared

PhoneDisc is designed to allow you to quickly determine whether a phone number is shared with another business or person.  When you have found a business or person in the name index, select the name with the mouse, and then press the Phone index button.  All persons and businesses sharing the selected entry are automatically listed.

Displaying a Range of Phone Numbers

PhoneDisc allows you to quickly browse through a range of phone numbers.  Simply click the Show Name/Nearby checkbox, and a screen of sequential numbers along with their names and addresses will be listed. While displaying a range of numbers, you do not have to wait for the screen to finish filling before scrolling or choosing another option.

Non Indexed Phone Number Searching

PhoneDisc CD-ROMs which include phone number indexes are usually split across several discs, due to the tremendous disc space the phone index requries. Some PhoneDiscs eliminate the phone index in order to cut down on the number of discs handled. If your PhoneDisc does not have a phone index, you can still search by phone number, but it will take much longer.

Heres how: While in the Name index, press the Limit Button. Use the mouse to shorten the Include all names starting with box so that nothing is selected.  Tab over to the Phone field and enter your number in XXX-XXX-XXXX format.  Press the Limit button to start the search. With a fast CPU and a triple speed drive, the search will complete as fast as 1/2 hour.  With a slower CPU and an older drive, it could take several hours.


Searching by Address Index

This option allows you to find a name and phone number from just an address.  This option is also useful in finding neighbors or businesses sharing a location.  Not all PhoneDisc CD-ROMs have an Address index. If yours does, you will see an Address button included with the index buttons.  If you do not have a Address index button, see the section Non Indexed Address Searching below.

Finding Neighbors

PhoneDisc is designed to allow you to quickly display the surrounding neighbors of any business or person found.  After you have located a business or person in any of the indexes, highlight the name with the mouse, and then press the Addr index button.  PhoneDisc will quickly display the neighbors, in order of house number.  You can then select a range of neighbors with the mouse, and print the list by choosing the Print toolbar button.

Typing in an Address

To search a specific address simply type it in.  Start with the city.  As you are typing, watch in the index window below. As soon as you have typed enough to scroll to the correct entry in the field you are typing, you can press tab to automatically fill in the rest of that field. You may also use the scroll bar to position to the desired address.  When you see the address you need, select it with the mouse and press the Show Names checkbox (or double click) to see the name and phone for that address and its neighbors.  You can clear the address you've type one field at a time, by pressing the Esc or clear keys.

Non Indexed Address Searching

PhoneDisc CD-ROMs which include address indexes are usually split across several discs, due to the tremendous disc space the Address index requries. Some PhoneDiscs eliminate the address index to cut down on the number of discs you must handle.  If your PhoneDisc does not have an Address index, you can still search by address, but it will take much longer.

Heres how: While in the name index, press the Limit button.  Use the mouse to shorten the Include all names starting with so that nothing is selected.  Tab over to the address fields and enter the address you want to find.  Read the help section on Limiting searches for complete details on entering information in Limit.  With a fast CPU and a triple speed drive, the search will complete in as fast as half an hour.  With slower CPU's and older drives it could take several hours.


Counting

The Count feature allows you to obtain many useful statistics from a PhoneDisc directory.  You can quickly find out how many SMITHS are in New York, or how many businesses and residences are located in a building.

Counting in the Name Index

Count can be used to count all the people with a particular last name or all the listings currently selected.  When used with the Limit feature, you can count all listings with a particular name, on a particular street, in a certain city, state, area or ZIP code.

To count all listings beginning with a particular name, type in the desired name and choose Count from the Tools menu or press the Count button on the toolbar.  A window will allow you to adjust the amount of the name to include.  Count will include all names which start with the highlighted letters.

To count using a Limit, type in the desired name, set up the desired Limit, and choose count.

To Count a selection, use the mouse to highlight the desired range of names, and then choose Count.

Counting in the Business Type Index

In this index, Count can be used to count all the businesess in the category.  Along with limit, it can be used to count all listings in the category located on a particular street, in a certain city, state, ZIP etc. You can also use the mouse to select a range of listings to count.

Counting in the Address Index

In this index, you can use Count to identify a selection or all listings in particular city, street, house number range, or even a single building. You may select listings to count using the mouse, or if only a single listing is selected, you will be prompted to select the amount of the address to include.

Counting in the Phone Index

In this index, Count can be used to identify a selection, or all listings starting with a particular area code or exchange.  You may select listings to count with the mouse or, if only a single listing is selected, you will be prompted to select the amount of the number to include.


Dialing

PhoneDisc can automatically dial the currently selected listing using a modem, or by using your soundcards speaker while you hold the receiver next to it.  Under Windows 95, you even have the option of having PhoneDisc link to your favorite dialer or call manager program dialing the call.

Speaker dialing can be used with any phone on a touchtone line.  At home, this includes all phones, even portables.  At the office, it will work with most phones including speaker phones, provided the phone system supports touchtone dialing.

Modem dialing uses your Hayes compatible modem to dial.  Plug your phone into the modems phone jack. Pick up the phone before the modem dials.

Dialer/Call Manager Dialing (Windows 95 only) sends the phone number to your favorite dialer or call manager application and requests that it dial the number for you.  The dialing application must support the Windows Telephony interface.  Windows 95 ships with a standard Phone Dialer application (dialer.exe), you can install other ones in its place.  The dialer PhoneDisc uses when you select this choice is specified in the TELEPHONE.INI file under RequestMakeCall= entry.

Note, when using another dialer, do not enter the local and long distance prefixes, since these are included by the other application.

Bring up the Dial window by choosing Dial from the Tools menu, or by pressing the Dial toolbar button.

Four radio buttons allow you to specify whether you are dialing a local number, a local call to another area code, or a long distance call.

PhoneDisc allows you to specify a prefix (for example an 8) when dialing long distance, a suffix to specify a credit card number, and a local prefix to include, for example, a 9 when using an office PBX.  Do not use the prefix and suffix when dialing using the call manager method, since the the manager or dialer will include those.

If you speciify a Local Area Code, PhoneDisc will use it to decide whether you are dialing a local or long distance number.

By holding down the Ctrl key when choosing Dial, you can skip the Dialing Window and immediately dial the number, based on the current settings and the Local Area Code.


Printing

Print allows you to print listings as they appear on the screen or as mailing labels in a variety of label formats.  Keep in mind that the information on the CD-ROM disc is copyrighted and cannot be resold or transferred in violation of the PhoneDisc license agreement.  Bring up the print dialog by choosing Print from the File menu or pressing the [image] toolbar.

Which Records to Include

Selected Only allows you to print one or more selected listings.  Use the mouse to select the desired listing or a range of listings. You can select multiple listings by dragging through them with the mouse. You can select multiple non-contigious listings by holding the Ctrl key as you select additional listings or ranges of listings.

All in Search includes all listings selected by the current search.

All Starting with includes all listings which start with the highlighted text.

Format / Label

Use Single Line to print the listings as they appear on the screen.

Mailing Labels and Envelopes

To print mailing labels, use the Format pop-up menu to select the type of labels you wish to use.  PhoneDisc supports a wide variety of label formats for both laser and dot matrix printers.  Also keep in mind that Laser Labels can often be used both with inkjet printers and sheet feeders on dot matrix printers.

To print envelopes, follow the directions for your printer.  Laser printers often come with option envelope trays to make printing several envelopes easier. Insert envelopes into your printer narrow edge first.

Use the Font button to customize the appearance of your labels.  Be sure that the chosen font and size fit on your labels.

The Starting Label button allows you to specify the position of the first available label on a sheet of labels, so that partially used label sheets can be re-used.

The Save Settings button allows you to save the options on the print dialog as the new defaults.

The Custom Label... Format choice allows you to specify a label that is not included as one of the pre-defined choices. Using a decimal ruler, measure your label and enter the values in the Custom Label dialog box. The label that you are working on is shown as a miniature sample at the bottom right of the dialog box. The sample area shows a 11 x 15 inch page.  The vertical line in the middle shows the 8 1/2 inch mark.  When you finished specifying your label, choose OK.  Save Settings in the print dialog, will save the Custom Label.

The Name Order allows you to specify whether the name is displayed First M Last, or Last, First.

Selecting POSNET BarCodes will include U.S. postal barcodes on the bottom of the labels or envelopes. The barcodes allow post office sorting machines to automatically sort your letters, allowing them to arrive quicker, and in some cases obtain mailing discounts.  If the Label format you select is so narrow that the barcode would not fit, the barcode is not printed.


Exporting to Disk

This option allows you to transfer listings to a disk file so that they can be read by another software application, such as a contact manager or personal directory.  Remember:  the information on the CD-ROM disc is copyrighted and cannot be resold or transferred in violation of the PhoneDisc license agreement.

Drag and Drop / Copy Paste

You can also transfer information by using Copy and Paste from the Edit menu, or Dragging information from the label in the top right of the window (Windows 95 and Windows NT only).

Which Records to Include

Selected Only allows you to save one or more selected listings. Use the mouse to select the desired listing or a range of listings. You can select multiple listings by dragging through them with the mouse. You can select multiple non-contigious listings by holding the Ctrl key as you select additional listings or ranges of listings.

All in Search includes all listings selected by the current search.

All Starting With includes all listings which start with the highlighted text.

Format

Use Format to specify how the data is to appear when transferred to another application.  Check with the application that will be reading this file to determine the best format to use.  We have included pre-defined, delimited formats which produce files compatible with several popular organizer and mailing applications.

The Append button allows you to add an existing file, so that you can randomly select listings and export them to a single file.


Selecting Databases

The Disc toolbar icon [image], or the File -> Open menu choice allows you to select which PhoneDisc database you wish to search.  If you have several PhoneDisc databases, you can quickly switch among them to find the person/business for which you are searching.

PhoneDisc will display a list of databases on all CD-ROM drives attached to your computer. You can select a database by either double clicking it, or by selecting it and choosing Open.

Refresh Drives

PhoneDisc will normally dynamically update the displayed list of PhoneDisc databases available.  Pressing Refresh Drives causes PhoneDisc to look for databases in other drives that were not previously available.

Under Windows 95, PhoneDisc will even find and make available drives that are unavailable because you forgot to turn them on when you first powered up your computer!  Once PhoneDisc makes the previously turned off drive available, it will available for all other applications including the Windows Explorer and My Computer.

ShortCuts

If you have several CD-ROM drives with PhoneDiscs, you can switch among them by holding down the Ctrl key when you press the Disc toolbar icon. If you hold down the Ctrl key, PhoneDisc will skip displaying the choose database dialog and automatically switch to the next on the list.  If you have a single drive, you can switch the disc, and then press Ctrl along with the Disc icon to quickly switch to the new disc.


Act
Act for Windows

In PhoneDisc, select Export Listings.  Name the file you wish to export.  Be sure to end the file name with .txt you may change the name order of the listings by using the arrow on the Name Order box.   In the Format box, click on the arrow key and select ACT!. Open the ACT! application. Choose Import from the File menu. Change List Files of Type to Delimited.  Select the file you exported from PhoneDisc and click OK.  The next screen, Importing Options allows you to adjust the field matching. The fields should match perfectly. Press OK to complete the import.


WordPro Mail Merge

In PhoneDisc, select the listings you wish to export. Press the Export toolbar button. Name the file you wish to export.  In the Format option, choose AmiPro Mail Merge and press OK.

In AmiPro edit the document which contains the standardized text (your letter). Choose Merge.. from the File menu and select option 2 and press OK. Choose Yes to use the current document. This will bring up the Select Merge Data File dialog box. Change the file type in the bottom right corner to Comma Delimited. Use the directory and file name options to find and choose the file you saved in PhoneDisc, then press OK. If you get the Merge Data File Fields dialog box, choose Field names in first record of data file, and press OK.  This will bring up the Insert Merge Field dialog box. Place  the insertion point where you want the a field inserted in your letter, then choose the field from the dialog box. Without closing the dialog box, repeat the procedure until you insert all the desired field names.

To print the letters, Choose Merge.. from the File menu and select the third option.


DBase III

PhoneDisc will produce a DBase file (.DBF) which includes the listings Last Name, First Name, Address, City, State, ZIP, Phone and SIC code. This file can be read directly from DBase.  If you use the Append option, when creating the file, make sure you append to a DBase file created by PhoneDisc.


Desktop Manager

In PhoneDisc, use the mouse to highlight the listings you wish to export.  Under the File menu, select Export Listings.  Under the File menu, select Export Listings.  Name the file you wish to export, making sure to include the .txt suffix.  Under Format, click on the arrow of the Format box and select Desktop Manager.  Press OK.  Open the Desktop Manager application.  From the Main Menu, select List Menu.  Then select List Maintenance Menu.  Choose Import Menu, and then choose Select Import Target List.  Highlight the list that will receive the PhoneDisc listings and press Enter.  Under the Import Menu, choose Select Import Source File.  Choose the desired file type and press Enter.  Enter the source file path and the name of the source file.  Press Enter.  Choose Perform Import.  The Import screen will display two boxes, the Target List and the Source List, which will show the first PhoneDisc file you wish to import.  Pressing theTab key will activate the top and bottom boxes alternately.  Activate the bottom box and place the cursor in the First Name field.  Then activate the source file box and highlight the First field and press Enter.  At the bottom of the screen, type the number of the First field from the Desktop Manager target list and press Enter.  Then, type the number of the First Name field from the Source file, and press Enter.  Repeat this process for all fields, and when finished, press [F10] Save.  To return to the main menu, press Alt-M.  Display contacts to verify that the import was successful.


ECCO

In PhoneDisc, use the mouse to highlight the listings you wish to export.  Under the File menu, select Export Listings.  Name the file you wish to export, making sure to include the .txt suffix.  In the Format box, use the arrow to select ECCO.  You may change the name order of the listings using the Name Order box.  Press OK.  Open the ECCO application.  Under the File Menu, open the file into which you wish to import the PhoneDisc listings.  Click on the Phone icon at the top of the document screen.  Under File, choose Import.  Select the appropriate file, and click OK.  Next, match the elements of the listings to the appropriate destinations.  Use the mouse to highlight the information in the left column, and then match it to the appropriate fields in the right column, and then press OK.  Press OK again to complete the import.


Lotus Organizer

In PhoneDisc, use the mouse to highlight the listings you wish to export.  From the File menu, select Export Listings.  Name the file you wish to export.  Be sure to end the file name with .txt.  You may change the name order of the listings by using the arrow on the Name Order box.   In the Format box, click on the arrow key and select Lotus Organizer.  In Lotus, choose Import from the File menu.  In the Import dialog box, set Into Section to Address, and Import Format to Ascii (CVS).  Then select the file from PhoneDisc.  Click Options, and select Field names as first records.  Click OK.  Next, the Field Mapping dialog box will appear.  All fields should match perfectly.  Choose Map all and click Import to complete the process.


My Advanced MailList

In PhoneDisc, use the mouse to highlight the listings you wish to export.  From the File menu, select Export Listings.  Name the file you wish to export.  Be sure to end the file name with .txt.  You may change the name order of the listings by using the arrow on the Name Order box.   In the Format box, click on the arrow key and select My MailList. Press OK.  Next, open the My MailList application.  Open the file into which you wish to import the listings.  Under the File menu, choose Import.  Select the file you wish to import.  In the List Files Type box, use the arrow to select All Files (*.*).  Click OK.  In the next dialog box, select Quote and Comma, using the arrow key.  Also, click on the box to indicate that you wish to use the Header Information to create field names.  Click on Assign, and then click Auto Assign.  Select Import.


Microsoft Word Mail Merge

For Word 6.0

In PhoneDisc, use the mouse to highlight the listings you wish to export.  From the File menu, select Export Listings.  Name the file you wish to export.  Be sure to end the file name with .txt.    In the Format list, click on the arrow key and select Microsoft Word Mail Merge.  Press OK.

Next, open the Microsoft Word form letter which has the standardized text into which you wish to merge the PhoneDisc name and address.  Under the Tools menu, select Mail Merge.  At Step 1:  Main Document, select Create, and select the appropriate format. Select Active Window at the next dialog box.  At Step 2:  Data Source, select Get Data, then select Open Data Source.  In the next dialog box, move the cursor to List Files of Type, and select Text Files (*.txt).  Then, find and select the file you saved in PhoneDisc and click OK.   Word will now add a new line to the toolbar to help you merge the fields. Move the cursor to the point where you wish the first field from PhoneDisc (for example First Name) to appear, then select the field by clicking Insert Merge Field in the new toolbar. Repeat this process until all the fields you need, appear in your form letter.

Finally, print the combined form letter with the names and addresses from PhoneDisc by clicking the Merge to Printer button on the right side of the new toolbar. You can also use the Mail Merge item on the Tool menu and select Step 3.


PackRat

In PhoneDisc, use the mouse to highlight the listings you wish to export.  From the File menu, select Export Listings.  Name the file you wish to export.  Be sure to end the file name with .txt. You may change the name order of the listings by using the arrow on the Name Order box.   In the Format box, click on the arrow key and select PackRat. In PackRat, select Import/Export from the File menu.  Select the Import button from the Direction box.  Select Text from the File Type box. In the Import from box, type the file name you exported from PhoneDisc.  In the Import to Form box, select Phone Book.  Set the Delimiter to Comma  Click OK.  The next screen will allow you to adjust the field matching.  Select each element of the listing, and match it to the appropriate address field.  When finished, click Add, located at the bottom of the dialog box, next to Catalog.  The Save As box will appear.  Save as PhoneDisc settings.  All future listings will match, as specified.  Press OK to complete the import.


Q & A for Windows

In PhoneDisc, use the mouse to highlight the listings you wish to export.  From the File menu, select Export Listings.  Name the file you wish to export.  Be sure to end the file name with .csv. In the Format list, click on the arrow key and select Q & A, then press OK.

In Q&A, open the Q&A database into which the PhoneDisc listings are to be added. Choose Import from the File menu.  Select the file you saved in PhoneDisc.  The Text Import Options dialog box will be shown. Make sure Comma and Quotes Around Text are set and press OK.

In the Import dialog box, select the field or fields you wish to import and click Add. When you have finished selecting the fields, press OK.


Q & A Write Mail Merge for Windows

In PhoneDisc, use the mouse to highlight the listings you wish to export.  From the File menu, select Export Listings.  Name the file you wish to export.  Be sure to end the file name with .txt. In the Format list, click on the arrow key and select Q & A Mail Merge then press OK.

In Q&A Write, create the form letter you wish to send. To specify the variable names and address in the form letter, choose Merge Field from the Insert menu.  Find the file you saved in PhoneDisc. Make sure the List Files of Type: specifies ASCII. The Insert Merge Field dialog box will appear.  The Fieldname list will either include the field names from PhoneDisc, or the

fields numbered. Choose the field you want inserted into the letter. Continue this process until

you have added all the variable PhoneDisc fields you need to the letter. Save the form letter. Use Print Merge from the File menu to print the letters with the information from PhoneDisc.


Importing

The following provides brief instructions on importing listings exported with the Windows version of PhoneDisc into various applications.

Act! for Windows

WordPro (AmiPro) Mail Merge

DBase III

Desktop Manager

ECCO

Lotus Organizer

My Advanced MailList

Microsoft Word Mail Merge

PackRat

Q & A for Windows

Q & A Write Mail Merge for Windows


Disc

Press when you need to switch to another PhoneDisc.

Click Here for Complete Info


Print

Press to Print Listings

Click Here for more information


Dial

Press to Dial selected listing.

Click Here for more information


Count Listings

Press to Count the Listings

Click here for more information


Limit Search

Press to Limit a Name or Business Type search to a particular city, street, state, zip etc.

Press here for more information


Limit Off

Press to turn off a Limit


ClipBoard Copy

Press to Copy the highlighted listings to the ClipBoard as a mailing label.  Note, under Windows 95 and Windows NT, you can also transfer labels by using Drag and Drop from the label in the top right of the window.


Export Listings

Press to Export listings

Press Here for more information.


Name Index

Press to switch to the Name Index

Click Here for more information.


Business Type Index

Press to switch to the Business Type Index

Click Here for more information


Address Index

Press to switch to the Address Index

Click Here for more information.


Phone Index

Press to change to the Phone Index.

Click here for more information.


User Preferences

You can edit PhoneDiscs text colors and font by using the Preferences choice under the Edit menu. The following Dialog Box will be displayed:

Click the various colored parts of a listing to change its displayed color.  Press the font button to change the font. Make sure the font you pick will fit the size monitor you are using. Check the font under the address index to make sure the phone number on the far right is completely visible.

The Synthesized Upper/Lower Case check box allows you to display the listings in upper/lower case.  This can make reading the listings easier.  The conversion to lower case isnt always perfect however.  The Include ZIP on Each Line adds the ZIP code at the end of each displayed line on the screen while in the name index.

The Limit Scroll Buffer size affects how many hundreds of screens of listings you can scroll down thru when doing a limit.  The default size is 120K.   You can always export, count or print all the listings when doing a limit, this option only affects how many hundreds of times you can click scroll down after a limit.

Press OK to change to the new color and font scheme temporarily until you exit PhoneDisc. Press OK/Save to change the scheme permanently.  PhoneDisc currently ships with Courier 10 as the default font.

The other colors used in PhoneDisc are determined from the Windows Control Panel.  In Windows 3.1, you can find the Colors Control Panel by clicking Main, Control Panel and then Colors.  In Windows 95, you can change the colors by clicking Start, Settings, Control Panel, Display and clicking the Appearance tab.  The Windows Control Panel choices affect all applications on your system.

Under Windows 95, multiple users of a machine can each have their own separate Preferences.  See the Passwords option in the Windows 95 Control Panel for details in setting up multiple users.  PhoneDisc will give each user you setup their own separate preferences.


Technical Support

Latest Software

The latest upgrade of the PhoneDisc retrieval software  is always available free to any registered user. Upgrades to the products (databases) themselves are also available for a special upgrade price.

The latest retrieval software is available under:

DDA Bulletin Board:	1-301-657-2462

Compuserve	GO DDAPHONE

Web	http://www.inter.net/dda-inc/soft.html

Technical Support

Tech Support is available from 8:30 am to 6:00 pm (Eastern Time) at 301-657-3888.

You may also leave tech questions under the GO DDAPHONE area of Compuserve.

Sales and Upgrades

Please see your local distributors for other DDA products or upgrades to your current product.

If the product you are looking for is not available from your local retailer, please call our direct sales order desk at: 1-800-284-8353 for your product needs.

WorkGroup (Network) versions of PhoneDisc

The regular version of PhoneDisc only allows one user at a time to access PhoneDisc.  You can purchase a WorkGroup upgrade which allows multiple people to access PhoneDisc on your network.

Under Windows 95, PhoneDisc provides special tools which allow a network administrator to easily install or upgrade PhoneDisc clients network wide using silent batch files. These tools are included in the WorkGroup version of PhoneDisc.

Migrating from Windows 3.1 to Window 95

While a version of PhoneDisc installed under Windows 3.x will run under 95 and even take on the Windows 95 look, many of the unique Designed for Microsoft Windows 95 features will not be available until you re-install from the CD under Windows 95. Because of different installation and directory conventions between 3.x and 95, the best course of action is to UnInstall under 3.x, upgrade to Windows 95, and then re-installing PhoneDisc under 95.  This will assure that  3.x only INI files and directories that are no longer used under 95 are removed.

If you forgot to un-install under Windows 3.1, you can manually delete extranous 3.1 files by removing PDWIN.EXE and PHD.HLP from your old PhoneDisc directory (default PD).  Then remove the PHD.PRF file from your Windows directory, then remove the directory  Finally, re-install under Windows 95 to the correct Windows 95 directory.

Accessing PhoneDisc using other software

PhoneDisc provides an interface which allows other software to access information on PhoneDisc CDs.  For example, a desktop phone tool application could obtain the name and address of an incoming call from PhoneDisc by sending it the phone number detected via Caller-ID.  See API Access to PhoneDisc .


API Access to PhoneDisc

In addition to using PhoneDiscs easy to use human interface, you can also search PhoneDisc using a software interface.  You can either write software to interface to PhoneDisc, write macros for existing software you may have, or purchase software with built in software interface to PhoneDisc.  The information below is targeted to users and developers who which to write or modify software to access PhoneDisc.

DDE Interface

PhoneDisc provides a simple DDE interface for other programs to use.  A sample DDE application (SAMPDDE.EXE) that interfaces with PhoneDisc is located on our bulletin boards, see Technical Support

DDE-Quick Description

DDE Detailed Step by Step


DDE-Quick Description

PhoneDisc DDE Server Name: "PhoneDisc"

Topic: "Command"

DDEPOKE

Item:	"CallerID"

Data:	phone number to lookup in the following format::

"NNN-NNN-NNNN"

N = ascii 8-bit digits [0 - 9]

the string is null terminated

DDEREQUEST

Item:	"CallerID"

Format::	CF_TEXT

Returned Data:	The name and address for the telephone number previously poked

Data is in the following <CR> delimited null terminated format::

NAME <CR>

STREET<CR>

CITY,STATE ZIPCODE<CR>

Telephone<CR><0>


DDE Detailed Step by Step

Below are step by step examples for writing a software interface to PhoneDisc using the C programing langauge.  It is assumed the reader is familiar with programing using DDE under Windows.

1). Register your DDE callback routine

FARPROC lpDdeProc;  /* procedure instance address */

lpDdeProc = MakeProcInstance((FARPROC) DdeCallback, hInst);

if (DdeInitialize(&gidInst,       	/* receives instance identifier     */

        (PFNCALLBACK) lpDdeProc, 	/* address of callback function     */

         APPCMD_CLIENTONLY , 0L));

2)  Get a string handle to the server  name "PhoneDisc"

ghszServer= DdeCreateStringHandle(gidInst, "PhoneDisc", CP_WINANSI);

3)  Connect to the "PhoneDisc" Server with a Topic of "Command" receiving a conversation handle ghConv

HCONV hconv;

HSZ hszTopic;

UINT uError;

hszTopic = DdeCreateStringHandle(gidInst, "Command", CP_WINANSI);

if ((hconv = DdeConnect(gidInst,ghszServer, hszTopic,NULL)) == NULL){

    uError = DdeGetLastError(gidInst); ghConv=0L;

    }

DdeFreeStringHandle(gidInst, hszTopic);

ghConv=hconv; // ghConv is the Handle to the Conversation

4)  Send the number to lookup via the DDEPOKE command

HSZ hszItem;

HDDEDATA hdResults;

hszItem = DdeCreateStringHandle(gidInst, "CallerID", CP_WINANSI);

hdResults = DdeClientTransaction((unsigned char *) lpData, cbsize ,hConv ,hszItem, CF_TEXT, XTYP_POKE ,TIMEOUT_ASYNC ,NULL );

DdeFreeStringHandle(gidInst, hszItem);

5  Get the returned Data from the PhoneDisc Server

HSZ hszItem;

HDDEDATA hdResults;

hszItem = DdeCreateStringHandle(gidInst, "CallerID" CP_WINANSI);

hdResults = DdeClientTransaction(NULL,1,hConv,hszItem,CF_TEXT,XTYP_REQUEST,10000,NULL);

if(hdResults) {

.....DWORD lcnt = DdeGetData(hdResults,(unsigned char *) lpData,(DWORD)nSize,0L);

.....DdeFreeDataHandle(hdResults);

.....}

// returned data is in lpData

6. Repeat steps 4 & 5 to lookup additional telephone numbers

7. Disconnect the Conversation when finished

DdeDisconnect(hConv);

8. Terminate the DDE Session

DdeFreeStringHandle(gidInst,ghszServer);

DdeUninitialize(gidInst);


Selecting Listings

Use the mouse to select the listing you want. You can select several listings in a row by dragging through them. You can extend or shorten a range of selected listings by holding down the shift key and clicking on the new end of range

In the Name index, you can use the Ctrl key as you click or drag to select several discontigious ranges of listings.


Press to clear the text in all the fields below.


The Limit feature only includes listings which start with the name highlighted at the bottom of the Limit window.  For example, if SMITH, J is highlighted, all names starting with SMITH, J will be used. You can use the mouse to increase or decrease the amount of name to include.  If you shorten the above example to SMITH, all names starting with SMITH will be used.

To include all names in the database, highlight nothing.

To change the name, press cancel and type the name you want in the index.


Indicate whether you want Businesses, Residences or Both included in your limit.


Press to display all listings which match the fields filled out below and that start with the letters specified below.


Save the current options as the new defaults.


Allows you to include one or more selected listings.  Use the mouse to select the desired listing or a range of listings. You can select multiple listings by dragging through them with the mouse. You can select multiple non-contigious listings by holding the Ctrl key as you select additional listings or ranges of listings.


Includes all listings selected by the current search.


Includes all listings which start with the highlighted text.


Will include U.S. postal barcodes on the bottom of the labels or envelopes. The barcodes allow post office sorting machines to automatically sort your letters, allowing them to arrive quicker, and in some cases obtain mailing discounts.


Allows you to specify the position of the first available label on a sheet of labels, so that partially used label sheets can be re-used.


Adds the listings to the end of the selected file.


Allows you to print the listings in upper/lower case.  This can make reading the listings easier.


Specifies what labels, envelopes, etc you will be printing on.


Lets you specify whether the name should be last, first or first last.


Lets you choose the font and size of the text to be printed.


Checks to see if PhoneDisc databases are now available in previously unused drives.  Under Windows 95, makes previously turned off drives available.


Specifies for what application you want the listings exported.


Includes the telephone number with the address label.


Opens the Selected PhoneDisc Database.


Lets you choose if PhoneDisc should look for databases on network or hard disks.


Allows you to specify a Local Area Code which PhoneDisc will use it to decide whether you are dialing a local or long distance number.


Allows you to specify how the number should be dialed. You can specify a modem by selecting its communications port or your soundcard speaker while you hold the phone next to it.  Under Windows 95, you ask PhoneDisc to pass the dial request on to your favorite designed for Windows 95 dialer or call manager application.


Allows you to specify a prefix (for example an 8) when dialing long distance.


Allows you to specify a suffix (for example a credit card number) when dialing long distance.


Allows you to specify a local prefix to include for example, a 9 when using an office PBX.


Enter the number of labels across the sheet.


Enter the number of Labels down the sheet.


Enter the margin between the top of the sheet and the top of the first label.


Specifies an Attention Line to be included at the top of the address on labels or envelopes.


Enter  the margin between the left of the sheet and the left of the first label.


Enter the space between the bottom of one label and the top of the next.


Enter the space between the right edge of one label and the left edge of the next.


Enter the width of a single label on the sheet.


Enter the height of a single label on the sheet.


Shows a miniature of the label on an 11 by 17 sheet. The vertical bar near the middle shows the 8 1/2 by 11 size.


Click to change the color that residential names in listings are displayed.


Click to change the color that business names in listings are displayed.


Click to change the color that addresses in listings are displayed.


Click to change the color that phone numbers in listings are displayed.


Click to change the font used to display the listings.


Displays the listings in Upper/Lower case by capitalizing the first charactor of every word.


Includes the ZIP code on every listing line on the screen. The ZIP is always displayed on the label box at the top right of the screen.


Saves the current settings as the new startup default.


Select a Business type from this list.  The list has a numeric section of related codes, and below an alphabetic section of the same codes indexed by their text description.  You can choose from either section.


Use the mouse to indicate what starting letters to include in this count.


Enter either an SIC numeric code, or an alpha description of the type of business you are interested in.


Enter a word, phrase or just a few letters that must be in the name.


Enter one or more two letter state codes separated with commas.


Enter one or more street names separated with commas.  If leading a directional is not included, matching streets with or without directionals will be included.  If leading a directional is included, only those matching the specified directional will be included.


Enter one or more area codes separated with commas.  You can also include additional digits of the number, for example 301-555.


Enter one or more city names (or starting letters). Separate multiple names with commas.


Shows the currently selected listings. You can use the mouse to drag the listting in this label into other applications that support drag and drop (95 and NT only).


Check to include the names and phone numbers for the displayed addresses. Scrolling is faster with this turned off.  Double clicking a listings will toggle this on and off.


Check to include adjacent names and addresses for the displayed numbers. Scrolling is faster with this turned off.  Double clicking a listings will toggle this on and off.


Choose how you want your number dialed. The default is determined based on your local area code


Advanced Option.  Affects how many hundreds of screens of listings you can scroll down thru after doing a limit.  You can always count, export or print all listings in a limit.


UnInstalling PhoneDisc

PhoneDisc is easy to uninstall. Depending on your version of Windows, just follow the steps below.

Windows 95

From the system Start menu, choose Settings and then Control Panel. Choose Add/Remove Programs.  Select PhoneDisc CD-ROM from the list of applications listed, then click Add/Remove.

Windows 3.1 or Windows NT

In the PhoneDisc Program Group, double click the Uninstall icon.  Windows NT using the Windows 95 shell, should follow the Windows 95 info above.

Network and Site Administrators

The PhoneDisc uninstall program has an optional Silent Mode, which can be used to uninstall PhoneDisc without user prompts or messages.  This can be useful for site wide upgrading. To uninstall in silent mode add the /S switch when running the uninstall.

PhoneDisc also provides a silent batch mode client install when using networks under Windows 95 as well.  This is available with the WorkGroup update to PhoneDisc. See Technical Support  for details.


License Agreement

PLEASE READ THIS LICENSE CAREFULLY BEFORE USING THIS PRODUCT. BY USING THE PRODUCT, YOU ARE AGREEING TO BE BOUND BY THE TERMS OF THIS LICENSE. IF YOU DO NOT AGREE WITH THEM, PROMPTLY RETURN THE UNUSED PRODUCT TO THE PLACE WHERE YOU OBTAINED IT AND YOUR MONEY WILL BE REFUNDED.

1.  Use Restrictions:  DDA grants to you, the End-User a non-exclusive, non-transferable license to use this product and the information is contains (the "Databases") subject to the following restrictions: a) it may be used only by the purchasing End-user and may not be made available for any other use by  loan, rental, service bureau, or other arrangement;  b) it may be used for personal useonly, in conjunction with a single microcomputer permitting access by one individual user at one time and may not be made available to multiple users at one time through networking or any other means (without obtaining a separate network license from DDA), and

c) it may not be used in updating any existing commercial database. Any attempt to sublicense, assign or transfer any of the rights or obligations hereunder will result in the termination of this license.

2.  Proprietary Rights:  The Databases are proprietary to DDA, or its suppliers, and will remain the exclusive property of DDA, or its suppliers, and the End-user obtains no rights therein except as set forth in this License.  The Databases and the information contained therein may not be

sold, duplicated, transferred or in any other manner commercially exploited. End-user agrees to take reasonable measures to ensure that such unauthorized use is not made. This product contains search and retrieval software ("Software") that DDA is hereby licensing to End-user on a non-exclusive basis for the limited purpose of manipulating the data contained on the product. End-user acknowledges that such Software comprises valuable proprietary and confidential information of DDA which is legally protected under trade secret and copyright laws.  End-user is not authorized to reverse compile or reverse assemble the Software or otherwise attempt to reveal the proprietary programming techniques and structures used in the Software. The end-user is not authorized to duplicate, transfer, sell, or in any other manner, commercially exploit the Software.

3. Limited Warranty on Media, DDA warrants the compact disc on which the Databases and the Software are recorded to be free from defects in materials and workmanship under normal use for a period of one year from the date of delivery. DDA's entire liability and the End-User's exclusive remedy will be replacement of the compact disc not meeting DDA's limited warranty. DDA will have no responsibility to replace compact discs damaged through accident, abuse or misapplication. ANY IMPLIED WARRANTIES ON THE COMPACT DISC INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE OR WARRANTY OF MERCHANTABILITY ARE LIMITED IN DURATION TO 90 DAYS FROM THE DATE OF DELIVERY. THIS WARRANTY GIVES THE END-USER SPECIFIC LEGAL RIGHTS, AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE.

4.  Disclaimer of Warranty on Databases and Software. THE DATABASES, AND SOFTWARE ARE PROVIDED "AS  IS" WITHOUT WARRANTY OF ANY KIND INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF FITNESS FOR ANY PARTICULAR PURPOSE OR WARRANTY OF MERCHANTABILITY.  NEITHER DDA NOR ITS SUPPLIERS WARRANTS, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THIS PRODUCT IN TERMS OF THE ACCURACY, RELIABILITY, CURRENTNESS, OR OTHERWISE OF THEIR CONTENTS. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE THIS PRODUCT IS ASSUMED BY THE END-USER.  SOME STATES DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

5. Limitations of Liability. In no event shall DDA's total liability to the End-User for all damages, losses and causes of action (whether in contract, tort (including negligence and strict liablity) or otherwise) excede the license fee for the product.  NEITHER DDA NOR ANYONE ELSE WHO

HAS BEEN INVOLVED IN THE CREATION, PRODUCTION, OR DELIVERY OF THIS PRODUCT SHALL BE LIABLE FOR ANY DIRECT, INDIRECT, CONSEQUENTIAL OR INCIDENTAL DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS  INFORMATION AND THE LIKE) ARISING OUT OF THE USE OF OR INABILITY TO USE SUCH  PRODUCT EVEN IF DDA HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

6. Complete Agreement.  This license constitutes the entire agreement between the End-User and DDA which supercedes any proposal or prior agreement, oral or written, and no other communications between the End-User and DDA relating to the subject matter of this License.  No dealer, distributor, agent or employee is  authorized to make any modifications or additions to this license.  Any question concerning the validity,  construction, or performance of this Agreement shall be governed by the laws of the State of Maryland.


Using the ToolBar

Click on ToolBar Button for information:


Custom Label

This choice allows you to specify a label that is not included as one of the pre-defined choices. Using a decimal ruler, measure your label and enter the values in the this dialog box. The label that you are working on is shown as a miniature sample at the bottom right of the dialog box. The sample area shows a 11 x 15 inch page.  The vertical line in the middle shows the 8 1/2 inch mark.  When you finished specifying your label, choose OK.  The Save Settings in the print dialog, will save the Custom Label.